One time vendor concept is used to handle the suppliers with whom we transact once. A Separate sequence is maintained in Ax in order to not mixing them with regular vendors. Refer the setups;
- Assign a separate number sequence for one time vendors in AP @ Accounts Payable -> Setup -> Accounts payable parameters -> One-time supplier
- Select one time vendor @ Accounts Payable -> Setup -> Accounts payable parameters -> General
When a new PO is created, select ‘One time supplier’ checkbox instead of selecting the vendor from vendor master. System will accept vendor address of the new supplier and assign him a new number sequence from the number sequence assigned in above mentioned setup.
The rest of the basic setups like terms of payment, method of payment, delivery terms will be picked from the vendor selected in setup 2.
It is to be noted that system keeps Vendor name blank & provides an option to users to keep the name of their choice.
You can see this vendor in vendor master with one time supplier flag tick mark. This tick-mark will help you to house keep these records from vendor master periodically.
One thing to note here that invoice account of newly created vendor will always be the one selected in setup 2.