Generating Intrastat Transactions in Ax 2012 1


In the earlier post we tried to understand the basic requirement of Intrastat transactions. In this post we will see the steps involved in Ax 2012 to configure the Intrastat parameters & generating transactions.

Generating Intrast transactions require certain pre-requisites explained in the next section, to be fulfilled.

Pre-requisite
  1. Foreign trade parameters
    To access, click Organization administration -> Setup -> Foreign trade -> foreign trade parameters.
  • Click Country/region properties.
    • In the Country/region type field, verify that the selected country/region has a value of EU.
  • ClickIntrastat.
    • On the General FastTab, in the Transaction code field, select the transaction code for sales and purchase orders.
    • Click Compress, and select the criteria that must be identical for the compression of Intrastat order lines.
    • Click the Transfer and Check setup FastTabs, and select other specific criteria for transferring transactions to Intrastat.
  • Click Number sequences and specify number sequences for foreign trade documents.

2. Address setup 
To access, click Organization administration -> Setup -> Addresses -> Address setup.

    • Click Country/region.
    • Specify the Country/region and ISO field values for the relevant countries/regions

 

3. Legal entities 
To access, click Organization administration -> Setup -> Organization -> Legal entities.

    • Click the Foreign trade and logistics FastTab
    • In the VAT exempt number export field, select the tax exempt number for export (dispatches).
    • In the Branch number extension export field, specify the branch number that is used in association with the value in the VAT exempt number export field.
    • In the VAT exempt number import field, select the tax exempt number for import (arrivals)
    • In the Branch number extension import field, specify the branch number that is used in association with the value in the VAT exempt number import field.
    • In the Intrastat code field, enter the Intrastat code for the relevant countries/regions.

4. Released product details 

To access, click Product information management -> Common -> Released products. Select a record.

    • On the Action Pane, click Edit.
    • Click the Foreign trade FastTab.
    • Select Commodity. Specify any other relevant field values.
    • Click the Manage inventory FastTab.
    • Enter a value in the Net weight field.

5. Customers

To access, click Accounts receivable -> Common -> Customers -> All customers. Select a customer account.

    • On the Action Pane, click Edit.
    • Click the Addresses FastTab. Click Edit.
    • Select a Country/region

6. Vendors

 To access, click Accounts payable -> Common -> Vendors -> All vendors. Select a vendor account.

    • On the Action Pane, click Edit.
    • Click the Addresses FastTab. Click Edit.
    • Select a Country/region.
Creating Transaction

When you create a sales order, free text invoice, purchase order, or project invoice, the line transactions will be transferred to the Intrastat form. Information is transferred only if the Country/region type field in the Vendors or Customers form for the sender or receiver of the goods is EU.

The Transaction code field in the Intrastat form is populated from the Foreign trade parameters form. This value can be changed if required, fill in other Intrastat-related fields manually, before you post the invoice or receipt. When a document line is created, default entries for Intrastat-related fields are taken from the document header. You can change the information on the lines before you post the document and transfer transactions to the Intrastat form.

Generating Intrastat transaction reporting

Steps to generate Intrastat information for reporting.

  • Click Organization administration -> Periodic -> Foreign trade -> Intrastat.
  • Click the Transfer XX button, where XX is the International Organization for Standardization (ISO) code for the country/region, as specified in the Address setup form.
  • Verify the types of transactions that will be included, and then click OK

 

 


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One thought on “Generating Intrastat Transactions in Ax 2012

  • Jodi Auld

    Thank you for the above info, very useful. However I am still having issues so was looking for some answers please?

    is this field mandatory> – Branch number extension export field
    will having too much on this hinder the functionality if some of the fields are not completed – Compress, and select the criteria that must be identical for the compression of Intrastat order lines.

    Thanks in adv